Established: November 1, 2017
Last Revised: April 1, 2021
Our company is committed to contributing to society by supporting our clients in optimizing management and IT from a global perspective in line with the progress of digital transformation. We fully recognize our social responsibility in protecting all personal information we handle, ensuring the protection of individuals' rights, and complying with relevant laws and regulations concerning personal information.
Furthermore, to implement the policies outlined below, we have established a Personal Information Protection Management System. We continuously improve this system by staying informed about the latest IT trends, changes in social demands, and shifts in the business environment, with the full commitment of our entire organization.
Consultation on management and information processing.
This policy shall be distributed to all employees to ensure awareness and shall be made available to the public at any time by publishing it on our company’s website, brochures, and other relevant materials.
AMBC Corporation
President & CEO: Toshiaki Sega
Category | Purpose of Use |
---|---|
Customer Information | To provide information on new products and services |
Shareholder Information | For information disclosure, sending materials, and communication |
Business Partner Information | For business negotiations, communications, order and delivery processing, and payment transactions |
Employee Information | For personnel and labor management, business management, health management, and security management |
Recruitment Applicant Information | For recruitment activities |
Inquiry Information | To respond to inquiries |
Category | Purpose of Use |
---|---|
Customer Information | For the execution of contracted information processing services |
Partner Company Personnel Information | For management of outsourced tasks assigned to partner companies |
Recruitment Applicant Information | For recruitment activities when received from job placement websites such as Hello Work, Rikunabi, Mynavi, or recruitment agencies |
AMBC Co., Ltd.
1-18-6, Nishi-Shimbashi, Minato-ku, Tokyo 105-0003
Representative Director: Toshiaki Sega
Division / Chief Operating Officer (COO)
Masayuki Nabeta
Category | Purpose of Use |
---|---|
Customer Information | For customer support, usage history management, service guidance, and responding to inquiries |
Customer Information (Business Partners, etc.) | For order confirmation (e.g., communication records) |
Employee Information | For personnel and labor management, business management, health management, and security management |
Recruitment Applicant Information | For contacting applicants and managing recruitment operations |
Specific Personal Information | For purposes stipulated by the Number Act (My Number Act) |
Requests for Disclosure, etc. should be submitted to the following contact for inquiries regarding personal information.
① After receiving your request, we will send you the designated application form by postal mail.
② Please complete the application form and send it back along with proof of identity (if a representative is making the request, documents verifying their authority) and a postal money order for the handling fee (for requests regarding notification of purpose of use or disclosure) to the designated contact.
③ Upon receiving the request form, we will verify the requester’s identity by asking for two pieces of personally identifiable information already registered with us (e.g., telephone number and date of birth).
④ Responses will, in principle, be sent in written form (sealed letter) to the requester.
If the request is made by a representative, the following documents must be submitted:
An original power of attorney signed by the individual
② For identification of the representative:・ Driver’s license
・ Passport
・ Health insurance card
・ Resident certificate
・ Basic resident registration card
(Note: Information beyond the prefecture on residence certificates should be redacted, and documents should not include personal identification numbers or should have them fully redacted.)
A fee of 1,000 yen per request is required. (Please enclose a postal money order with your application form.)
AMBC Co., Ltd. – Personal Information Complaints and Consultation Desk
Address: 3rd Floor, Cross Office, 1-18-6 Nishi-Shimbashi, Minato-ku, Tokyo 105-0003
Phone: 03-6206-1480
Business Hours: 10:00–18:00 (Excluding Saturdays, Sundays, and public holidays)
Resolution Office
Certified Personal Information Protection Organization:
Japan Institute for Promotion of Digital Economy and Community (JIPDEC)
Complaint Resolution Office:
Certified Personal Information Protection Organization Office
Address: Roppongi First Building, 1-9-9 Roppongi, Minato-ku, Tokyo 106-0032
Phone: 03-5860-7565 / 0120-700-779
Formulation of Basic Policy
To ensure the proper handling of personal data, we have formulated a basic policy regarding compliance with related laws and guidelines, as well as establishing an inquiry and complaint processing office.
Establishment of Rules for Handling Personal Data
We have established fundamental procedures for the acquisition, use, and storage of personal data.
Organizational Security Measures
A designated officer ensures that personal data is handled in accordance with established procedures.
Human Security Measures
Regular training is conducted for employees regarding the proper handling of personal data.
Physical Security Measures
Access restrictions are in place to prevent unauthorized viewing of personal data by individuals other than authorized personnel.
Technical Security Measures
Personnel handling personal data and the devices used for processing are clearly designated to prevent unnecessary access.
Understanding External Environments
If personal data is handled in foreign countries in the future, we will take necessary and appropriate measures to ensure security management based on the relevant data protection regulations of the respective country.